Dashboard

The dashboard is your start page. Without a saved choice, it automatically assembles widgets from your role, permissions, and enabled features. You can customize that view, save multiple personal layouts, or use shared layouts managed for the Workspace.

Setup alerts

• Above the widget grid, the dashboard can show alerts that need attention before normal work.
• Pending Workspace invitations can be accepted or declined directly from the dashboard.
• Required internal forms assigned to you appear here with the form title and optional due date. Opening the alert takes you to the form.
• If your profile still misses required name fields, the alert links to Settings → Account.
• For admins in Workspaces with organizations and billing-related features enabled, another alert can point to a missing or incomplete issuer organization and open the relevant organization record.

Enter edit mode

1. Click Customize dashboard in the header.
2. The dashboard enters edit mode where widgets can be moved, resized, or removed.
3. Click Save to persist your changes, or Cancel to discard.

Add widgets from the widget library

1. In edit mode, click Add widget.
2. A sheet opens with a search field and the available widgets grouped by category.
3. Search by title, description, category, or tag, or scroll the category sections. Widget cards show a preview, tags, default size, and whether the widget is already added.
4. Click an available widget card to add it to your dashboard. Cards already in the current layout are disabled.
5. The widget appears at the bottom of your layout; drag it to your preferred position.

Resize and arrange widgets

• Drag widgets by their header to reposition them on the grid.
• Resize widgets by dragging their bottom-right corner.
• The layout is responsive: each breakpoint (desktop, tablet, mobile) stores its own arrangement. Resize your browser to configure smaller screens.
• Widgets snap to a grid for consistent alignment.

Remove widgets

• In edit mode, click the X button on any widget to remove it.
• Removed widgets can be re-added later from the widget library.

Save, duplicate, and switch layouts

• Save: Persists the current arrangement to your account.
• Duplicate: Creates a copy of the current layout as a new saved layout.
• Switch layouts: Click the layout dropdown in the header to choose a different saved layout.
• Share with Workspace: Users with Workspace settings management access can make a layout available to everyone in the Workspace. Shared layouts use the globe icon; users with that access and the creator can edit them.
• Set as default: Use the star in the layout dropdown to pin a personal default for yourself.
• Default (automatic): Select the dashboard generated from your role, permissions, and enabled features, even when a role or Workspace default exists.
• Use role / Workspace defaults: Clear your personal selection and follow role and Workspace defaults again. Customizing a shared or automatically generated dashboard first creates and pins a personal copy, so your edits do not change the source layout.
• Delete layouts: Remove layouts you no longer need from the layout dropdown.

Use multiple layouts for different contexts, e.g., one for daily operations, another for weekly reviews.

Workspace defaults and assignments

Users with Workspace settings management access configure shared layouts under Workspace Settings -> Dashboards. The effective dashboard resolves in this order:

1. the member's explicit selection: a pinned personal or shared layout, or the generated automatic dashboard
2. a shared default for the member's role
3. the Workspace-wide shared default
4. a layout generated from the member's role, permissions, and enabled features

A role or Workspace default with no widgets visible to that member is skipped. Unpinned members therefore receive changes to roles, features, and defaults automatically; joining the Workspace does not create a permanent copy.

Settings show which roles have a default and how many widgets each role can see. An administrator can create an editable shared layout from a role's generated widgets, set role and Workspace defaults, pin a shared layout to selected active account-backed members, or reset members to the automatic fallback. The member table also shows personal layouts, which administrators can remove when cleaning up old choices. Members without accounts are excluded because they have no dashboard.

Widget categories

Category	Example widgets
Personal	User information, clock, weather, recent activity, quick notes
Quick Actions	Create task, create work time
Work	My open tasks, my open work times, weekly work times, group worked hours, time tracking, team month activity, work time confirmations, work time allocation, work times heatmap
Finance	Open invoices, incoming invoices, income vs expense, reconciliation warnings, financial entries, expense breakdown, total revenue, outstanding revenue, average invoice value, revenue chart, revenue by customer, group salary cost
Sales	Orders graph, recent sales
Reports	Reports this week, draft reports, total reports, draft reports table
Operations	Calendar, total users, events, vehicles, festivals, contacts, projects, work orders, shipment tracking, materials near reorder level, map
Content	Latest CMS activity, draft CMS records ready to publish, website analytics

Some widgets are role-restricted (e.g., Total users is admin-only). Statistic widgets for users, festivals, projects, contacts, work orders, and invoice totals require unrestricted read access to their underlying records. If your role has conditional read access, the widget shows an em dash instead of a potentially misleading partial total. The Festivals widget can switch between all, active, and archived festivals. Finance widgets also depend on the matching enabled features and data. For example, Reconciliation Warnings needs invoice and bank-transaction data, while Financial Entries and Expense Breakdown appear with the Financial Entries feature. The Income vs Expense widget adds incoming and outgoing bank series only after the Workspace contains bank transactions. Connecting an empty bank account does not add zero-only series. The Create Task and Create Work Time quick action widgets open the matching creation dialogs from the dashboard. They appear only when the related feature is enabled and the user's role can create that record, and the buttons are disabled while editing the dashboard layout. The My Open Tasks widget shows each task's deadline urgency and category. Users who can update tasks can mark one as done with its checkbox and reopen it from the confirmation toast's Undo action; clicking the row or arrow opens the task details. The Open Invoices widget lists invoices that are not paid or cancelled, sorted by the nearest due date. Each row shows the original gross amount, status, customer or project context, and due-date state. If an invoice uses another currency, the row also shows the Workspace-currency amount once conversion is available; otherwise it shows whether conversion is still running or the exchange rate is unavailable. The header total includes only amounts known in the Workspace currency. The Total Revenue widget counts paid invoices and starts on the current year, even when that year has no revenue yet. Its selector includes years with dated paid invoices; All years also includes paid invoices without an invoice date. The Revenue Chart groups paid invoices by invoice date. Select one of the current or previous 11 years for monthly bars, or All years for one bar per year across that same window. It summarizes up to the 5,000 newest readable paid invoices in the window; use the Invoices list or an export when you need an exhaustive total for a very large Workspace. The Revenue by Customer widget counts only paid outgoing invoices. Its year selector lists years that contain dated paid invoices, and All years includes every paid invoice, including paid invoices without an invoice date. The Recent Activity widget combines a Workspace tab with a Mine tab so you can switch between Workspace-wide activity and entries relevant to your own account. The CMS widget combines latest CMS activity with draft records. You can open the CMS from the widget, open records from the list, and publish draft records directly when you are not editing the dashboard layout. The Website Analytics widget appears when Analytics is enabled and the role can read it. Select an active analytics-enabled website and the last 7, 30, or 90 days; the widget shows visitors, pageviews, active-now traffic, changes from the preceding period, and a selectable visitor or pageview trend. It refreshes while the dashboard is visible, and the open button goes to the full website report. When no eligible website exists, the widget links to Websites for setup. The Shipment tracking widget appears when Shipment Tracking is enabled and the role can read it. It shows open shipments, shipments delivered in the last seven days, and up to eight open or recently delivered records with vendor or manual-shipment label, carrier, tracking code, shipment status, progress, and the most relevant order or delivery date. The Work Time Confirmations widget appears when Work Times are enabled and the role can read and update work times. It shows pending manager/admin confirmations, opens Pending Confirmations, and can approve or decline entries inline when manager confirmations are enabled. The Weekly Work Times widget appears when Work Times are enabled and the role can read work times. It shows a Monday-Sunday week, total duration, daily totals, entry cards with status coloring, and previous/next week controls. Users with limited read access see only readable entries; users with broader access also see the number of people represented. The Team Month Activity and Work Times Heatmap widgets each summarize up to the 5,000 newest readable work-time entries in their selected month or year. The heatmap counts completed entries only and can switch between your own entries and all entries you may read; use the Work Times list or reports for exhaustive totals in exceptionally large periods. The Group Worked Hours widget appears when Groups and Work Times are enabled and the role can read both. It charts worked hours by group for the selected month, year, or all time. The Group Salary Cost widget appears when Groups and Salary are enabled and the role can read both. It charts final locked salary-cost amounts separately from provisional open amounts, supports an employer filter including unknown employer, and flags skipped entries when their wage currency differs from the Workspace currency. The Quick Notes widget stores pasted text or links without leaving the dashboard. Notes start private and can be shared with the Workspace by their creator. Page actions appear only when Pages are enabled and the user's role can create or read them; link notes can be added to projects only when Projects are enabled and the role can update the project. The separate Weather widget shows the issuer location's local time, current temperature and conditions, daily high and low, and, when space allows, sunrise and sunset. Its sky follows the real sun, moon, clouds, rain, and snow. Einblick uses the map coordinates of the default issuer organization, falling back to another active issuer with a geocoded address; it never requests the device's location. Without coordinates, the widget shows setup guidance instead. Conditions come from Open-Meteo and are refreshed through a shared 15-minute cache. On desktop, the bottom Recent updates bar shows the newest status message or tracked activity. Open it to review recent status toasts and activity entries; entries with routes open the related record or feature.

Best practices

• Start with a few key widgets and add more as needed.
• Place frequently checked widgets (e.g., My open tasks) near the top.
• Create separate layouts for different roles or focus areas.
• Review and clean up unused layouts periodically.