Shares
Share an item through a public link or with another Workspace, choose its access role, and review proposed changes.
Shares
Sharing gives someone access to an existing item. Open Share in the item's menu to manage its public link or the Workspaces that can access it. Changes in the dialog apply immediately.
Where to manage sharing
- Manage public links from the item's Share → Public link panel.
- Manage access for another Workspace from Share → Workspaces.
- Review incoming and outgoing Workspace shares under Workspace Settings → Sharing. This page also controls whether other Workspaces can find yours.
- Public links require the
public_sharingfeature. Workspace sharing requirestenant_sharingin both Workspaces. Your role must also permit the relevant sharing action and access to the source item.
Share with another Workspace
- Open Share on the item and choose Workspaces.
- Search for a discoverable Workspace and add it with an available role.
- Access starts immediately. The receiving Workspace does not need to accept a request.
- Change the role or remove access in the same dialog. In Workspace Settings → Sharing, the owner can revoke outgoing access and the recipient can leave incoming shares with the corresponding permission.
The receiving member signs in normally. Their Workspace permissions still apply, and shared items display their source Workspace.
Roles
| Role | What it allows |
|---|---|
| Viewer | View the shared item. |
| Editor | Edit directly where the item supports it. Public page editors can collaborate live. |
| Contributor | Submit proposed changes for the owner to review on supported public item pages. |
The roles available depend on the item and access method. Public pages support Viewer or Editor; buildings and vehicles support Viewer or Contributor; files are view-only. Workspace editing is not fully connected across item screens yet: an Editor role alone does not guarantee that a shared item can be edited. Workspace Contributor access currently allows viewing in the app; submitting proposals from another Workspace is still planned.
Public links
- Open Share → Public link on a supported item and enable link access.
- Choose the available role and copy the link.
- Expand Link settings to set a password, expiry, a name-and-email requirement, or optional visible fields. Contributor links initially require personal details.
- Recipients open the link and complete any required password or details gate. Links without a gate open directly.
Each item has one active public link. Turning it off revokes access. Resetting the link creates a new URL and invalidates the previous link and its sessions. Expired or revoked links no longer grant access.
Public links are available for pages, buildings, vehicles, and individual files. Events use their existing visibility setting: Restricted, Anyone with the link, or Public & listed. Only fields allowed for sharing are shown; optional fields appear when the owner enables them.
Proposed changes
Contributors on public building and vehicle pages can submit changes to the fields offered by the proposal form. Supported image fields also accept uploads. A proposal leaves the current item unchanged until the owner reviews it.
- Review proposals in the item's Versions tab.
- Accept all changes, accept selected fields, or reject the proposal.
- Uploaded proposal files remain pending review until the relevant field is accepted, and file safety checks still apply.
- The contributor can see their own proposals and statuses while using the same link session. Other contributors' proposals stay private.
Earlier share links
Links from the previous sharing system (/s/…) were retired. Ask the owner for a new item link. The old Shares page now opens Workspace Settings → Sharing; public links are managed on the item itself.