Financial Entries

Financial Entries are manual finance records for events that do not come from outgoing invoices, incoming supplier invoices, or direct bank matching. Use them for taxes, social insurance, salary-related postings, insurance, transfers, private items, and similar accounting events. If an incoming bill turns out to be a non-vendor document such as a tax notice or insurance statement, it can be converted into a financial entry from the bill detail page.

Create an entry

Open Financial Entries and use Add Financial Entry for manual records.
Use Upload documents when you have PDFs or images such as tax notices, payroll documents, social-insurance letters, or similar non-vendor finance documents.
With AI enabled, clearly classified uploads can route directly into a financial entry. Einblick can also apply a learned or category-based accounting account during routing. Otherwise the document stays in review until you create the financial entry manually.
Each entry stores description, date, direction, amount, category, optional accounting account, optional currency, notes, and optional attachments.
New entries default to today's date, Expense, Business Expense, and the Workspace default currency when one is configured.

Recurring bookings and obligations

Use Recurring bookings for obligations such as office rent, ongoing insurance, or tax prepayments that should not arrive as a new supplier invoice for every period.
Choose a monthly, quarterly, or yearly frequency and a fixed or variable amount. The template can also store a creditor organization, payment reference, category, start and optional end date, booking day, notes, and contract files.
A fixed obligation requires an amount and creates financial entries automatically on each due date. A variable obligation can keep an optional expected amount for forecasting, but Einblick never posts that estimate automatically; use Book on an upcoming occurrence to enter the actual amount.
The first occurrence is scheduled from the start date. If you choose a late month day such as the 31st, shorter months use their last calendar day automatically.
Pausing stops new occurrences until the template is resumed. Ending it stops future occurrences permanently without changing entries that already exist. Files attached to a fixed template are inherited by its generated entries.

Convert non-vendor documents

When AI detects that an incoming bill is not actually a supplier invoice, the bill detail page offers Convert to Booking.
Converting creates an expense financial entry from the bill amount, notes, and attachments, and marks the original bill as Rejected so it no longer follows the supplier-invoice flow.

Direction, categories, and filters

Use Income when the entry increases company funds and Expense when it records money leaving the business.
Categories map the entry into the accounting bucket used for reporting, including business income/expense, rent and utilities, tax categories, social insurance, insurance variants, transfers, private items, and uncategorized entries.
Choose an accounting account when the category default is not specific enough. A manual account selection overrides the category mapping for the generated journal entry.
When you save an entry with a manual account, Einblick learns from the description and category so future matching can resolve similar financial entries to that account.
The list supports search by description plus filters for date, direction, category, and status.

Status and accounting behavior

Active entries stay editable from the list.
Void Entry keeps the record visible with status voided instead of removing it completely.
Saving or editing an active entry automatically creates or refreshes the related journal entry, which you can review in Journal.
Changing the accounting account also refreshes the journal entry so the export preview uses the selected account.
If an active financial entry is linked to a paid bill that already posts its own journal entry, Einblick suppresses the financial-entry journal entry to avoid double-booking.
Voiding an entry automatically reverses that journal entry, so reports and charts no longer count it as active.

Dashboard and reporting

The dashboard can show recent active financial entries with separate income and expense totals.
The finance widget library also includes Expense Breakdown and Income vs Expense for broader monitoring of finance data.

Best practices

Use clear descriptions that still make sense during month-end review.
Pick the most specific category available so finance widgets and reports stay useful.
Void incorrect entries instead of deleting the history.
Add notes for periods, payroll context, or other details you may need later.