Financial Entries

Financial Entries are manual finance records for events that do not come from outgoing invoices, incoming supplier invoices, or direct bank matching. Use them for taxes, social insurance, salary-related postings, insurance, transfers, private items, and similar accounting events. If an incoming bill turns out to be a non-vendor document such as a tax notice or insurance statement, it can be converted into a financial entry from the bill detail page.

Create an entry

• Open Financial Entries and use Add Financial Entry for manual records.
• Use Upload documents when you have PDFs or images such as tax notices, payroll documents, social-insurance letters, or similar non-vendor finance documents.
• With AI enabled, clearly classified uploads can route directly into a financial entry. Einblick can also apply a learned or category-based accounting account during routing. Otherwise the document stays in review until you create the financial entry manually.
• Each entry stores description, date, direction, amount, category, optional accounting account, optional currency, notes, and optional attachments.
• New entries default to today's date, Expense, Business Expense, and the workspace default currency when one is configured.

Recurring bookings and contracts

• Use Recurring bookings for monthly contracts or fixed postings such as office rent, ongoing insurance, recurring tax prepayments, or similar items that should not arrive as a new supplier invoice every month.
• Each recurring booking stores description, direction, monthly amount, category, start date, booking day, optional end date, notes, and optional contract files.
• The first booking is scheduled in the start month when the chosen day has not passed yet. If you choose a late month day such as the 31st, shorter months use their last calendar day automatically.
• Active recurring bookings automatically create monthly financial entries on the configured day. Paused bookings stop generating new entries until resumed, and ended bookings stop future generation permanently without changing entries that already exist.
• Contract PDFs or images can stay attached to the recurring booking template, and generated monthly bookings inherit those files for traceability.

Convert non-vendor documents

• When AI detects that an incoming bill is not actually a supplier invoice, the bill detail page offers Convert to Booking.
• Converting creates an expense financial entry from the bill amount, notes, and attachments, and marks the original bill as Rejected so it no longer follows the supplier-invoice flow.

Direction, categories, and filters

• Use Income when the entry increases company funds and Expense when it records money leaving the business.
• Categories map the entry into the accounting bucket used for reporting, including business income/expense, rent and utilities, tax categories, social insurance, insurance variants, transfers, private items, and uncategorized entries.
• Choose an accounting account when the category default is not specific enough. A manual account selection overrides the category mapping for the generated journal entry.
• When you save an entry with a manual account, Einblick learns from the description and category so future matching can resolve similar financial entries to that account.
• The list supports search by description plus filters for date, direction, category, and status.

Status and accounting behavior

• Active entries stay editable from the list.
• Void Entry keeps the record visible with status voided instead of removing it completely.
• Saving or editing an active entry automatically creates or refreshes the related journal entry, which you can review in Journal.
• Changing the accounting account also refreshes the journal entry so the export preview uses the selected account.
• If an active financial entry is linked to a paid bill that already posts its own journal entry, Einblick suppresses the financial-entry journal entry to avoid double-booking.
• Voiding an entry automatically reverses that journal entry, so reports and charts no longer count it as active.

Dashboard and reporting

• The dashboard can show recent active financial entries with separate income and expense totals.
• The finance widget library also includes Expense Breakdown and Income vs Expense for broader monitoring of finance data.

Best practices

• Use clear descriptions that still make sense during month-end review.
• Pick the most specific category available so finance widgets and reports stay useful.
• Void incorrect entries instead of deleting the history.
• Add notes for periods, payroll context, or other details you may need later.

Related docs

• Dashboard

• Bank Transactions Reconciliation

• Incoming Invoices